Invoice Clerk
Listing reference: newm_000014
Listing status: Online
Apply by: 9 December 2026
Position summary
Industry: Manufacturing
Job category: Accounting, Auditing
Location: Pinetown
Contract: Permanent
Remuneration: Market Related
EE position: No
Introduction
Are you highly organized, detail-oriented, and enjoy working in a warehouse/dispatch environment?
We are seeking an Invoice Clerk to ensure the accurate and timely invoicing of customers and the efficient processing of credit notes. The successful candidate will play a key role in maintaining financial accuracy, supporting customer satisfaction, and contributing to the smooth operation of our invoicing function.
Job description
GENERAL TASKS
- Perform daily invoicing for deliveries to customers, and complete transporter waybills as well as SADC documents.
- Correctly ship Inter-Branch Transfers (IBTs) to various company warehouses.
- Ensure the correct Syspro transactions and paper trails are done for all stock movements within the DC warehouse including: Goods Return Notes (GRN), samples, pallet movements and transfers from DC back to Production.
- Responsible for the Goods Return Note process (from receipt of a GPN or an endorsed POD).
- Ensure the manual delivery notebook is updated daily.
- Receive IBT’s from other internal warehouses.
- Responsible for giving Transporters Purchase Order numbers for loads done, at the agreed upon rate.
- Receive, collate and send the Proof of Deliveries to the relevant departments and continually follow up on POD’s from transporters.
- Liaise with debtors regarding POD’s and request them from transporters.
- Complete spreadsheet with POD’s sent to debtors.
- Update TransLutions POD Control Sheet, with the required fields.
- Ensure invoices from transporters are correct and the necessary POD’s have been received prior to payment.
- Responsible for communicating various administrative records that need to be kept within DC.
- Assist with Inventory Record Accuracy within the DC warehouse.
- Assist with discrepancies on the load sheet and solve problems.
- Adhere to health and safety rules and regulations.
- Adhere to housekeeping standards at all times.
Minimum requirements
- Grade 12, with tertiary qualification in Supply Chain or Finance an advantage
- Good English communication (able to speak, read and write fluently)
- Good interpersonal skills
- Computer literate essential with Syspro an advantage
- Strong analytical and administrative skills
- Strong attention to detail and deadline driven
- 1-3 years’ experience working in a similar and/or administrative role in a warehouse and/or manufacturing environment